Last updated: August 9, 2026
This Cancellation and Refund Policy applies to hosted and custom travel services offered by Golf Nomad Club, based in Colorado, USA. Each trip may also have written trip-specific terms. If trip-specific terms differ from this general policy, the trip-specific terms control.
Deposits and booking
The deposit amount is stated on the applicable trip page, booking form, invoice, or payment page. A booking is not confirmed until the required deposit is received and Golf Nomad Club confirms acceptance.
Deposits become nonrefundable once Golf Nomad Club makes nonrefundable or nonrecoverable commitments to hotels, golf courses, transportation companies, guides, or other suppliers. Before that point, any refund remains subject to payment-processing fees and costs already incurred.
Final payment
Unless the trip-specific terms state otherwise, the remaining balance is due 90 days before departure. If payment is not received by the stated deadline, Golf Nomad Club may treat the booking as canceled and apply the cancellation terms below.
If you cancel
Cancellation must be submitted in writing to info@golfnomadclub.com. The effective cancellation date is the date Golf Nomad Club receives the written notice.
- More than 120 days before departure: refund of amounts paid, less the deposit and any nonrecoverable supplier, payment-processing, or administrative costs.
- 91 to 120 days before departure: any amounts recovered from suppliers may be returned after nonrecoverable supplier, payment-processing, and administrative costs are deducted.
- 90 days or fewer before departure: no refund unless Golf Nomad Club is able to recover money from suppliers. Any recovered amount may be returned after nonrecoverable costs are deducted.
- No-show or early departure: no refund or credit for missed, unused, or voluntarily abandoned services.
Refunds are not guaranteed until supplier recoveries and applicable costs have been confirmed.
Traveler substitutions and transfers
A traveler may request to transfer a booking to another eligible person. Transfers require Golf Nomad Club’s written approval and permission from the applicable suppliers. The original traveler is responsible for actual name-change fees, fare differences, supplier charges, and other costs caused by the transfer. Some bookings cannot be transferred.
Changes made by Golf Nomad Club
Golf Nomad Club may reasonably change courses, lodging, transportation, schedules, guides, or other arrangements when circumstances require it. We will try to provide a comparable alternative, but exact suppliers, tee times, and itineraries are not guaranteed.
If Golf Nomad Club cancels a trip
If Golf Nomad Club cancels a trip and does not provide a reasonable replacement, affected travelers may choose either:
- a refund of amounts Golf Nomad Club is able to recover from suppliers, less any disclosed nonrecoverable costs; or
- a credit for the recoverable amount toward a future Golf Nomad Club trip.
Unless trip-specific terms state otherwise, trip credits expire 18 months after issuance. Golf Nomad Club does not reimburse independent costs such as airfare, extra hotel nights, visas, equipment, or other arrangements purchased outside the Golf Nomad booking.
Events beyond reasonable control
Golf Nomad Club is not responsible for delay, cancellation, or changes caused by weather, natural disasters, government action, border restrictions, labor disputes, transportation disruption, course closure, illness outbreaks, war, civil unrest, supplier failure, or other events beyond reasonable control. In those situations, refunds and credits depend on what Golf Nomad Club can recover from suppliers and any applicable law.
Missed or unused services
No refund is provided for services missed because of late arrival, early departure, denied entry, missing travel documents, personal preference, illness, injury, or a traveler’s decision not to participate. Golf Nomad Club will reasonably assist with available alternatives, but resulting costs are the traveler’s responsibility.
Travel insurance
Travel insurance is required for international hosted trips and strongly recommended for all other trips. Coverage should be considered for trip cancellation, trip interruption, medical treatment, emergency evacuation, baggage, golf equipment, travel delay, and supplier default. Travelers are responsible for understanding policy exclusions and claim requirements. Golf Nomad Club does not determine whether an insurer will approve a claim.
Supplier terms
Hotels, golf courses, transportation companies, airlines, and other suppliers have their own cancellation and refund rules. Those rules may be more restrictive and may limit what Golf Nomad Club can recover or return.
Refund timing
Once a refund amount is approved and recoverable funds have been received, Golf Nomad Club will generally initiate the refund within 10 business days. Banks and payment providers may require additional processing time.
Chargebacks and disputes
Please contact Golf Nomad Club promptly before initiating a payment dispute so we can review the booking, supplier terms, and available remedy. Nothing in this section limits rights that cannot legally be waived.
Governing law
These terms are governed by the laws of the State of Colorado, USA, without regard to conflict-of-law principles, except where applicable consumer law requires otherwise.
Contact
Questions or cancellation requests should be sent to info@golfnomadclub.com or submitted through the Golf Nomad Club contact page.